Редакционная политика и этика публикаций — НВМА

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ISSN 3033-618X (online)
ISSN 3034-509X (print)

Peer Review

The peer review procedure for articles submitted to the journal «National Bulletin of Medical Associations» includes the following stages:

Stage 1. Editorial
1.1.
The editorial office reviews submissions for compliance with basic requirements within 5 days of receipt.
1.2.
The article is checked for plagiarism using the Anti-Plagiat system. Originality must be at least 70% (according to https://www.antiplagiat.ru/ for academic institutions).
1.3.
Articles that do not comply with the formatting requirements of the journal «National Bulletin of Medical Associations» are returned to the author for revision.
Stage 2. Peer Review
2.1.
If the article meets the requirements, the editorial office assigns reviewers. The selection of independent experts is determined by the editor-in-chief, scientific editor, and editorial board members, taking into account the thematic focus of the submitted materials.
2.2.
Peer review of articles is conducted on a voluntary and unpaid basis.
2.3.
Articles undergo mandatory double-blind peer review (the reviewer does not know the authors of the manuscript, and the authors do not know the reviewers).
2.4.
The review period is 2–4 weeks, but may be extended at the reviewer's request.
2.5.
The peer review process is confidential.
2.6.
Articles are reviewed by external reviewers who are leading specialists in the relevant field, have worked in research areas corresponding to the article's topic, and have published on the topic within the past 3 years. The editor-in-chief's publications are reviewed by external reviewers (Reviewer requirements/Review requirements to be expanded).
Reviewer requirements:
reviewers are selected from among persons holding a Doctor of Sciences degree and having no scientific, financial, or other relationships with the article's authors or the journal's editorial office;
a reviewer may not be the author or co-author of the work under review, nor the academic supervisor of degree candidates, nor an employee of the unit where the author/co-authors work;
if a potential conflict of interest is identified, the reviewer must declare it and decline to review the manuscript;
reviewers are informed that manuscripts submitted for review are the intellectual property of the authors and constitute confidential information;
the peer review process is confidential, and a breach of confidentiality is only permissible in the case of a claim of unreliability or falsification of materials;
a reviewer has the right to decline the review in the event of an apparent conflict of interest affecting their perception and interpretation of the manuscript;
reviewers are required to comply with the established Policy of the journal «National Bulletin of Medical Associations».
Stage 3. Notifying Authors of Review Results
3.1.
Based on the review results, an article may be rejected, sent to the authors for revision, or accepted for publication.
the article is recommended for publication as is;
the article is recommended for publication after correcting the deficiencies noted by the reviewer:
- revision of the article must not take more than 1 month from the date the electronic notification was sent to the authors;
- the revised article is sent for re-review;
- if the authors refuse to revise the materials, they must notify the editorial office of their withdrawal of the article;
- if no response is received from the authors within 2 months of the review being sent, the editorial office sends a notification of deregistration of the manuscript due to expiration of the revision period.
the article cannot be published in the journal for the following reasons:
- if the authors refuse to carry out technical revision, articles may be rejected without external peer review;
- articles whose authors fail to address reviewer comments without providing a reasoned response.
The decision to reject a manuscript is made at an editorial board meeting in accordance with the reviewers' recommendations.
3.2.
A positive review is not sufficient grounds for publication of the article. The final decision on publication is made by the editorial board.
3.3.
After the editorial board decides to accept the article for publication, the editorial office informs the author and specifies the publication timeline.
3.4.
If irresolvable disagreements arise between the author and reviewers regarding the manuscript, the editorial board may send the manuscript for additional review. In conflict situations, the decision is made by the editor-in-chief at an editorial board meeting.
3.5.
Original reviews are kept by the editorial office for 5 years. Upon receipt of a relevant request, copies of reviews are sent to the Ministry of Education and Science of the Russian Federation.

Publication Ethics

The journal «National Bulletin of Medical Associations» (hereinafter the Journal) follows, in its editorial policy, the principles and standards of ethical behaviour of all parties involved in publication (Editors, Publisher, Authors, Reviewers).

The legal framework for ensuring publication ethics consists of international standards:
· Provisions adopted at the 2nd World Conference on Research Integrity;
· Provisions developed by the Committee on Publication Ethics (COPE)
· Norms of Chapter 70 «Copyright» of the Civil Code of the Russian Federation.

1. Ethical Requirements for Editors
1.1.
The editorial office maintains the confidentiality of all materials received during the preparation of an article for publication.
1.2.
The editorial office does not disclose information about an article, its receipt date, review status, peer review process, reviewers' critical comments, or decisions made on it to anyone other than the author and reviewers.
1.3.
The journal's editors are responsible for all published materials and undertake to ensure their high quality and accuracy through quality peer review and editing, and timely publication of corrections, clarifications, retractions, article withdrawals, and apologies where necessary.
1.4.
Editors must always base their publication decisions on the reliability of the work under review and its scientific significance.
1.5.
The editor makes a publication decision based on the reviews received and guided by the needs of the issue. The editor may consult with other editors, the editor-in-chief, and the publisher during the decision-making process.
1.6.
Editors have the exclusive right to accept or reject a manuscript. All submitted manuscripts must undergo peer review; however, a manuscript may be rejected prior to review if there is a compelling reason (e.g., the article's topic does not match the journal's scope, the scientific quality is clearly low, the article was previously published elsewhere, or the originality level is insufficient). Editors accept an article based on their conviction that it meets the journal's requirements. The final decision to publish or reject an article is made by the scientific director of the publisher.
1.7.
Unpublished data obtained from submitted manuscripts must not be used in personal research without the written consent of the authors.
1.8.
Copies of articles not accepted for publication are not retained by the journal's editorial office.
2. Ethical Requirements for the Publisher
2.1.
The publisher must follow principles and procedures that promote fulfilment of ethical obligations by the journal's editors, reviewers, and authors.
2.2.
The publisher must protect intellectual property and copyright.
2.3.
The publisher must maintain independence and neutrality regarding products, services, or organisations mentioned in advertising and informational materials published in the journal.
2.4.
The publisher must support the journal's editors in addressing complaints about the ethical aspects of published materials and help facilitate interaction with other journals and/or publishers.
2.5.
The publisher must provide appropriate specialised legal support (opinions or consultations) when necessary.
2.6.
The publisher must periodically review the journal's policies, particularly in light of new recommendations on publication ethics.
3. Ethical Requirements for Authors
3.1.
All authors must consent to being included in the author list and must approve the version submitted for publication and its edited form, as well as the order in which their names are listed. Any changes to the author list must be approved in writing by all authors, including those being removed.
3.2.
The corresponding author acts as the point of contact between the editorial office and other authors. They must keep co-authors informed and involve them in publication-related decisions (e.g., when responding to reviewer comments).
3.3.
Authors must submit only articles that have not been previously published and have not been submitted to other (including electronic) publications. Submitting the same article to more than one journal simultaneously is considered unethical and is not acceptable.
3.4.
Authors of original research must report accurate results. False or knowingly erroneous statements are considered unethical and are not acceptable.
3.5.
Authors must ensure the submitted work is entirely original, and when using the works or statements of other authors, must provide appropriate bibliographic references or excerpts.
3.6.
Plagiarism in all forms (presenting someone else's work as one's own, copying or paraphrasing substantial parts of others' works without attribution, etc.) constitutes unethical conduct and is not acceptable.
3.7.
The contributions of others must always be acknowledged. Authors must cite publications relevant to the submitted work. Data obtained privately, such as through conversation, correspondence, or discussions with third parties, must not be used or reported without explicit written permission of the source. Information from confidential sources, such as manuscript assessments or grant provision, must not be used without the clear written permission of the authors of the work associated with those sources.
3.8.
If the research involves animals or humans as subjects, authors must ensure the article states that all stages of the study comply with the legislation and regulatory documents of research institutions, and have been approved by the relevant committees.
3.9.
If the patients are young children, authors must obtain consent from their parents or legal guardians.
3.10.
If the patients are individuals with limited capacity, consent may be obtained from a person authorised to make decisions on behalf of the patient.
3.11.
If the work involves chemical products, procedures, or equipment that may pose an unusual risk, the Author must clearly identify this in the manuscript.
3.12.
The manuscript must clearly state that informed consent was obtained from all research subjects. The right to privacy must always be observed. Even when consent is obtained, all personal information must be anonymised or not published. If there is doubt that patient consent for publication was obtained, the journal reserves the right to decline the use of materials at its discretion.
3.13.
To submit an article to the journal, all authors must sign a declaration disclosing any financial or other significant conflicts of interest that could be perceived as having influenced the research results or their interpretation. All funding sources for the described work must be identified.
3.14.
Examples of potential conflicts of interest that must be disclosed include employment, consulting, share ownership, receipt of fees, provision of expert opinions, patent applications or patent registration, grants, and other financial support. Potential conflicts of interest must be disclosed as early as possible.
3.15.
Authors of original research reports must provide accurate results and an objective discussion of the study's significance. The data underlying the work must be presented accurately. The work must contain sufficient detail and bibliographic references to allow replication. False or knowingly erroneous statements are considered unethical and are not acceptable.
3.16.
Review articles and scientific papers must also be accurate and objective; the editorial viewpoint must be clearly stated.
3.17.
If the Author discovers significant errors or inaccuracies in a publication, the Author must notify the journal Editor and work with the Editor to promptly retract the publication or correct the errors. If the Editor or publisher receives information from a third party that the publication contains significant errors, the Author is obliged to retract the work or correct the errors as quickly as possible.
3.18.
Based on review results, an article may be returned to the author for revision. Authors must actively participate in the review process by responding to questions in a timely manner and, where necessary, revising the manuscript in accordance with the reviewer's requirements.
4. Ethical Requirements for Reviewers
4.1.
The peer review process is designed to assist the editorial office in making editorial decisions and may also help the author improve the submitted article.
4.2.
Reviewers must express their views clearly and specifically, supporting them with arguments and, where necessary, references, in order to help the editorial office form sound assessments and decisions while maintaining an objective attitude towards authors.
4.3.
Reviewers may not participate in the assessment of articles where conflicts of interest exist due to competitive, collaborative, or other interactions or relationships with any of the authors, companies, or other organisations associated with the submitted work.
4.4.
Any material received for the purpose of peer review must be treated as confidential. Such materials must not be disclosed to or discussed with third parties without prior authorisation from the editorial office.
4.5.
Unpublished data obtained from manuscripts submitted for review must not be used in personal research without the written consent of the authors. Information or ideas obtained during the review process and associated with potential benefits must be kept confidential and not used for personal gain.
4.6.
Reviewers are required to provide an objective assessment. It must be accurate, honest, constructive, and supported by arguments; the influence of national, political, or religious beliefs or commercial considerations must be excluded. Personal criticism of authors is not acceptable.
4.7.
Reviewers should identify relevant published works that correspond to the topic and are not included in the manuscript's bibliography. Any assertion (observation, conclusion, or argument) previously published must have an appropriate bibliographic reference in the manuscript.
4.8.
The reviewer must also draw the Editors' attention to any substantial similarity or overlap between the article under review and any other published work within the reviewer's area of scientific expertise. All suggestions to authors must be based solely on their scientific or practical merit.
5. Policy on the Use of Artificial Intelligence in Publications and Peer Review

The editorial board of the journal «National Bulletin of Medical Associations» recognises the growing availability and use of generative artificial intelligence (AI) tools in academic research and establishes the following rules regarding how authors, reviewers, and editorial members should work with AI.

Generative artificial intelligence (AI) is a subset of machine learning algorithms capable of generating text, images, or other media in response to prompts.

5.1.
The use of AI-based programmes is not prohibited by the editorial office when preparing abstracts and searching for additional literature sources.
5.2.
The generation and editing of images is prohibited.
5.3.
No AI programme under any circumstances may be listed as an author or co-author of an article. An AI programme may not be listed among those who contributed to the research and preparation of the article.
5.4.
The author may disclose information about the use of AI in the «Methods» section (if AI was used for data collection, analysis, or image creation), in the «Acknowledgements» section (if AI was used for language work on the manuscript), or may describe the work performed in the introduction.
5.5.
The description of work performed using AI must include:
the name, version, and developer of the AI tools used;
the extent of AI tool involvement (e.g., «approximately 20% of the Discussion section text was initially composed by AI»);
a description of the type and purpose of the generated content included in the article (e.g., «The AI-generated text is intended to provide a structured summary and key conclusions. This generated content was subsequently edited and refined by the authors to ensure consistency, accuracy, and relevance»).
5.6.
Articles that do not disclose the use of AI and/or contain large fragments of AI-generated text may be rejected. The editorial office uses the relevant Anti-Plagiat module to detect AI-generated text when checking manuscripts.
5.7.
Editors, editorial board members, and reviewers are not permitted to use AI when preparing article reviews, as the use of AI creates risks to confidentiality and violation of authors' intellectual property rights over their work.
This policy was prepared on the basis of materials from the report by Marina Mikhailovna Zeldina, project manager of Elpub.Education at the «NIMU-2024» conference, and will be updated as necessary.
Пресса России
Pressa Rossii
Почта России
Russian Post
ISSN Online
ISSN Online
eLIBRARY.RU
Scientific Electronic Library eLIBRARY.RU
КиберЛенинка
CyberLeninka
Антиплагиат
Antiplagiarism